HTC Spotlight
WebTracker – Ready for Rollout
ATHN is pleased to report significant progress on WebTracker since the last update in the spring of this year. The main functionality of WebTracker has been finalized and the application was officially launched at the ATHN Data Summit on July 31, 2009. Since that time, the ATHN team’s primary focus has been on training, user management implementation and beta site data mapping. Many thanks to Regions V East and V West for allowing us to provide training at their annual regional meetings. We enjoyed standing room only attendance at our trainings at the ATHN Data Summit and NHF and appreciate all of the HTC staff that took time out of their busy schedules to attend. If you were unable to attend one of these trainings, there will be ample opportunity in the future as ATHN will provide training and support to staff as WebTracker is rolled out to each individual HTC.
In collaboration with Ground Zero Software, ATHN has implemented a secure mechanism by which authorized HTC users will access the WebTracker application. In addition to a user name and password, each user will be assigned a unique WebTracker Grid Card. The user will be required to enter certain symbols from his or her grid card as part of the log in routine. (See sample Grid Card below. As with a bingo card, users will be directed to the letter or number located at the intersection of a particular row and column.) There is a process in place for users to quickly and easily obtain additional grid cards should a card be lost. Detailed information regarding secure log in will be provided to each user at the time his or her HTC starts using WebTracker.
The WebTracker beta sites continue to invest considerable effort into data cleaning and migration. ATHN and Ground Zero Software have worked with these six sites to process over 5,000 unique Lab Tracker patient records. In addition to improving the quality of each site’s data, this process has allowed for testing and enhancement of the data migration software program written by Ground Zero Software that will be used to transfer Lab Tracker databases to WebTracker. The following basic process will be employed for any HTC wishing to migrate data from Lab Tracker to WebTracker:
- ATHN receives a signed ATHN Data Use & Business Associates Agreement from the HTC.
- The HTC designates a primary WebTracker administrator. The administrator contacts Crystal Watson (cwatson@athn.org), indicating that the HTC is ready to initiate data cleaning and migration.
- ATHN/Ground Zero Software will assist the HTC with the transfer of a copy of their current Lab Tracker database to Ground Zero Software.
- Ground Zero Software loads the Lab Tracker database into the mapping program.
- ATHN/Ground Zero Software schedules and conducts a web-based session with the site to review its data.
- Following the session, Ground Zero Software produces an Excel file that is sent back to the HTC. This file will be utilized by the HTC to pin point patient records and data points that need to be corrected prior to migration.
- The HTC makes corrections in its Lab Tracker database and sends another copy of the data to Ground Zero Software.
The number of times each site’s data will need to be cycled through this process will vary, as each HTC’s Lab Tracker database is different in size and content. For HTCs that are not currently using Lab Tracker or those who do not intend to migrate data, steps 2–6 do not apply.
Step 1, the signed ATHN Data Use & Business Associates Agreement (DUBAA), is required for all sites that wish to use WebTracker, as this agreement addresses the protection of data contained in WebTracker. Once the DUBAA is executed, the HTC can begin to secure written patient authorization to share its data with ATHN for the ATHNdataset. HTCs can and should start the process of obtaining patient authorization even before WebTracker is installed. Patient autorization forms were included in your DUBAA packet. If an HTC staff member is uncertain whether its HTC is processing this agreement, he or she should check with the HTC’s designated ATHN Principle Investigator or contact ATHN’s Cathy Haupt at chault@athn.org.
Next Steps for Affliliates - Click Here
ATHN looks forward to working with each HTC in 2010 as we roll out WebTracker to the HTC network. We appreciate the dedication and persistent support of each beta test site over the past several years.
- New England Hemophilia Center/UMASS Memorial Hospital - Worcester, MA
- Emory Comprehensive Hemophilia Program - Atlanta, GA
- University of Michigan Hemophilia and Coagulation Disorders Program - Ann Arbor, MI
- Comprehensive Bleeding Disorders Center - Peoria, IL
- UWHC Comprehensive Program for Bleeding Disorders - Madison, WI
- Mountain States Regional Hemophilia & Thrombosis Center University of Colorado Denver - Denver, CO
ATHN data.quality.counts
ATHN is proud to announce that 19 HTCs are the recipients of more than $400,000 in ATHNdata.quality.counts funding (Round 2.1) for data management. In addition, ATHN has renewed funding for data management to last year’s winners. This brings the total number of HTCs supported by ATHNdata.quality.counts to 33 with awards through 2009 of $1,300,000.
This funding will support HTCs to expand their capacity to:
- Secure complete and accurate core data (i.e., demographics, diagnoses, coagulation medications, surgeries, laboratory tests, contact information and insurance) for use in the ATHNdataset, disaster preparedness and patient management beyond annual visits;
- Support WebTracker users to increase the amount and/or quality of data beyond the core and
- Jumpstart data collection using WebTracker by centers who are not currently users of Lab Tracker.
First-time winners include:
Region I
- Vermont Regional Hemophilia Center
Region III
- Central Virginia Center for Coagulation Disorders/Virginia Commonwealth University
Region IV-South
- Medical College of Georgia Pediatric Hemophilia Treatment Center
- University of Mississippi Medical Center
- University of Alabama at Birmingham
Region IV-North
- Palmetto Health
- East Tennessee Comprehensive Hemophilia Center
Region V-East
- Northern Regional Bleeding Disorder Center at Munson Medical Center
- West Central Ohio Hemophilia Center
- Michigan State University Center for Bleeding Disorders and Clotting Disorders
Region V-West
- Stroger Hospital of Cook County (Adults and Pediatrics)
Region VI
- Arkansas Center for Bleeding Disorders
- Texas Children’s Hemophilia & Thrombosis Center/Baylor College of Medicine
Region IX
- Hemophilia and Thrombosis Treatment Center of Hawaii
- University of California at Davis Hemophilia Treatment Center
- Hemophilia Treatment Center of Las Vegas
- City of Hope
Region X
- Providence Sacred Heart Medical Center and Children’s Hospital
Thrombosis Pilot Site
- Duke University Health System
ATHN has continued funding for data management to the following HTCs:
Region I
- Maine Hemophilia and Thrombosis Center
- Yale Hemostasis Center
Region II
- Weill Medical College Regional Comprehensive HTC
- Mt. Sinai Regional Comprehensive HTC
- Newark Beth Israel HTC
- Albany Medical College HTC
- Hemophilia Center of Western NY
- Mary M. Gooley Hemophilia Center
Region III
- Charleston Area Medical Center
Region IV-South
- Backus Children’s Hospital
- University of Miami
Region IV-North
- University of Kentucky HTC
- Vanderbilt Hemostasis/Thrombosis Center
- Wake Forest University Health Sciences
Region V-East
- Akron Children’s Hospital HTC
- Children’s Hospital of Michigan
- Helen DeVos Children’s Coagulation Disorders Program
- Hemophilia Clinic of the West Michigan Cancer Center
- Pediatric Center at Bronson
- Northwest Ohio Hemophilia Treatment Center
- Ohio State University HTC
- University of Michigan HTC
Region V-West
- Comprehensive Bleeding Disorders, Peoria
Region IX
- Children’s Hospital of Orange County for the region
