HTC Spotlight
WebTracker Migration
HTC staff who attended the National Hemophilia Foundation’s (NHF) annual meeting in Denver this November were treated to a preview of the new web-based version of Lab Tracker™. In addition to learning what they need to do to prepare for migration to this new platform, HTC staff, representing each of the 12 hemophilia regions as well as a range of disciplines, also participated in the ATHN-sponsored training on the new software. Learn what four steps you can take now to get ready.
Participants expressed enthusiasm for the release of WebTracker, the new web-based platform that boasts an integrated reports writer that enhances user ability to build queries and allows users to generate their own custom reports. Another new feature is a unique identifiers generator (UID), which will enhance continuity for consumers who receive care at more than one HTC or need to transfer records to other HTCs access to their record in an emergency situation.
HTC staffs were eager to learn what they could do to get a head start on preparations for the migration to WebTracker. Chief among these activities will be the designation of a primary WebTracker administrator for the HTC. The administrator will carry out a number of tasks, including the creation of a comprehensive list of staff who will have access to the software. Perhaps the most important task the administrator will carry out will be to work with the HTC to prepare its clinical data for migration to the new software. The following activities can be performed now to help prepare for data migration:
- Review your active roster of patients. Ensure that, at a minimum, every person with a bleeding and clotting disorder receiving care in your clinic has an established patient record created in Lab Tracker and that each record was created using the correct first and last name of the patient.
- Ensure that the data elements required for the generation of the UID are correct and complete, including each patient’s first name, last name, date of birth, place of birth, gender, race and ethnicity.
- Ensure that the correct diagnosis has been assigned in each patient record.
- Generate the 2008 Hemophilia Data Set (HDS) report using Lab Tracker. Producing the HDS from Lab Tracker is an excellent method by which the accuracy and completeness of your data can be verified and is therefore highly recommended. Please thoroughly review the step-by-step guides for completing your HDS prior to generating your report. These guides can be found in Lab Tracker by going to the Patient List sub tab and selecting the LT Help Word Docs button on the lower right side of the screen. This action opens an archive of help documents. Review the two documents entitled Hemophilia Data Set Glossary for Lab Tracker Users and Hemophilia Data Set Glossary for Other Bleeding and Clotting Disorders for Lab Tracker Users. Assistance with the HDS can be obtained by contacting Ground Zero Software at 760-327-2333 Ext 203.
For more information on WebTracker, please see the PowerPoint presentation posted in the www.athn.org/summit section of the ATHN website. In addition, feel free to contact Crystal Watson at cwatson@athn.org.
